Sr. Sponsored Projects Specialist
The Sr. Sponsored Projects Specialist supports the Assistant Director and the Grants and Contracts Teams by taking the lead on daily questions, workload assignments, and training of the Sponsored Projects Specialists. The Sr. Sponsored Projects Specialist facilitates the process of proposal submission, including review of proposal budgets and administrative data for compliance; reviews and interprets sponsor requirements; reviews, processes and performs award management for assigned departments; processes award documentation for account set up for the Johns Hopkins University Research Administration (JHURA) office. JHURA has responsibility for research administration for the Bloomberg School of Public Health, Whiting School of Engineering, School of Nursing, School of Education, Carey Business School, the Academic and Cultural Centers, the School of Advanced International Studies, the Peabody Conservatory, the Bioethics Institute, Jhpiego, and for grant activities of the Applied Physics Laboratory.
Primary Duties And Responsibilities
- Provide advice and counsel to faculty and staff during grant proposal preparation stage. Review grant proposals for completeness and compliance and write exception letters when needed.
- Review and process grants and cooperative agreements and incoming subawards.
- Manage work flow process for assigned awards in the JAWS database.
- Review, interpret sponsor requirements, regulations, and institutional policy intersections for proposals and post award.
- Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals and awards.
- Ensure policies are met, correct cost rates are applied, appropriate forms are completed and returned to department or submitted electronically through grants.gov, FastLane, or other electronic means.
- Read and interpret grant and contract program announcements.
- Apply knowledge of federal regulations and policies on research compliance (human subjects, animal,etc.).
- Understand relevant issues and processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
- Verify that all required steps have occurred, assembled for review, and are complete.
- Ensure Coeus data integrity.
- Prepare agency letters (JIT, IRB training certifications, etc.)
- Serve as lead administrative user of the various electronic systems used for research administration (e.g. Coeus, Oculus, SAP, eCommons).
- Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
- Assist with conversion of paper processes into a comprehensive electronic records system. Recommend and enhance administrative procedures.
- Other duties as assigned.
Bachelor's degree in related discipline. Three years related administrative experience required, preferred that one year of which is in a sponsored research environment. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Demonstrated experience with budget/pre-award process. Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment. Expert knowledge of Excel requirement. Must demonstrate excellent verbal and written communication skills. Experience with Coeus and SAP software a plus.
Additional Applicable Information
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Johns Hopkins at Eastern
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